The Problem
Every month, the tax team needed a ledger or report containing all the information required to calculate the taxes to be reported to the authorities of each country in Latin America. Assembling this report took them many hours because the information came from different databases (mainly SAP).
The problem was that the team spent a great deal of time assembling the tax report manually, leaving less time for analysis and possible improvements to the rest of the process.
The challenge was to assemble the report automatically, freeing the team from many hours they could dedicate to other urgent activities.
The Process
We worked hand in hand with the team responsible for the tax report, understanding every detail of the process and the main problems they faced in each cycle. After this, we were able to identify the step-by-step of the activity and the key points to account for when automating the process:
- 1The automation first had to pull a series of transactions from SAP.
- 2A series of validations of the information had to be performed, taking into account its sensitivity.
- 3A summary had to be created, with the information already cross-referenced and analyzed, to save the team that time.
- 4With this automated report, the team could report taxes with confidence and in record time.
Results Achieved
98% time saved
A process that could previously take them two days (for each country) was reduced to 15 minutes per country.
Error Elimination
Because the process is automated, potential human errors were eliminated across the entire task.